Can the repeated Pass diamonds be merged?

Better not. A decision per stage is easier to follow. For a tighter layout, switch the direction to left to right.

How do I adapt it for campus hiring?

Add a career fair and an online application at the start, and replace the phone screen with a group exercise.

Is there a template for what comes after the offer?

Yes. The new hire onboarding mind map in the library picks up where this chart ends.

Hiring and interview process flowchart template

Previewed in the “Light” theme; you can switch themes in the editor

When to use it

Use it to write a hiring policy, to show hiring managers who owns each step, or to tell candidates what to expect. Every screening stage shows where a declined candidate goes, and a turned-down offer returns to resume screening.

Make it yours

For technical roles, add a take-home task or skills test before the phone screen.
Roles with fewer rounds can drop the panel interview and its decision.
Add an owner and a time limit to each node and you have a complete process standard.

Mermaid code

recruitment-interview-flowchart.mmd

flowchart TD
    A[Hiring manager opens a requisition] --> B[HR confirms headcount]
    B --> C[Post the job]
    C --> D[Screen resumes]
    D --> E{Pass}
    E -->|No| Z[Add to talent pool]
    E -->|Yes| F[Phone screen]
    F --> G{Pass}
    G -->|No| Z
    G -->|Yes| H[Panel interview]
    H --> I{Pass}
    I -->|No| Z
    I -->|Yes| J[Compensation talk and reference check]
    J --> K[Extend offer]
    K --> L{Candidate accepts}
    L -->|No| D
    L -->|Yes| M[Start onboarding]

Ask an AI for one with this structure

Send the prompt below to ChatGPT or Claude, then paste the whole reply into the editor; the code inside is detected automatically.

prompt.txt

Draw a hiring and interview process flowchart with Mermaid flowchart TD syntax. The hiring manager opens a requisition, HR confirms headcount, the job is posted, and resumes are screened, followed by a phone screen and a panel interview. A candidate who does not pass any stage is added to the talent pool. After the panel interview comes the compensation talk and reference check, then the offer. If the candidate declines, return to resume screening; if they accept, start onboarding. Use diamonds for decisions and no parentheses in node text. Output only the mermaid code block.

FAQ

Can the repeated Pass diamonds be merged?: Better not. A decision per stage is easier to follow. For a tighter layout, switch the direction to left to right.
How do I adapt it for campus hiring?: Add a career fair and an online application at the start, and replace the phone screen with a group exercise.
Is there a template for what comes after the offer?: Yes. The new hire onboarding mind map in the library picks up where this chart ends.

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Updated 2026-11-11