Flowchart

IT help desk ticket process flowchart template

An IT help desk ticket flowchart: the service desk logs and prioritizes an issue, tier 1 resolves or escalates, the user confirms and the ticket closes. Adapt it to your support model, then export PNG, SVG, Word or PowerPoint free.

Yes

No

Yes

No

No

Yes

Yes

User reports an issue

Service desk logs and prioritizes

Tier 1 can resolve

Tier 1 fixes it

Escalate to tier 2

Tier 2 investigates

Vendor support needed

Open a vendor case

Apply the fix

Ask the user to verify

User confirms it works

Close the ticket

Major incident

Review and update knowledge base

Previewed in the “Ink Black” theme; you can switch themes in the editor

When to use it

Use it to set service desk procedures, to configure routing in a ticketing tool, or to show business teams what happens after they report a problem. The escalation path and user confirmation are the two points that matter most.

Make it yours

  • Write priority definitions into the node, such as "P1 affects the whole company".
  • A small team with no tier 2 can delete the escalation branch and contact the vendor from tier 1.
  • Add response targets with a line break and the chart explains your service levels.

Mermaid code

it-ticket-flowchart.mmd
flowchart TD
    A[User reports an issue] --> B[Service desk logs and prioritizes]
    B --> C{Tier 1 can resolve}
    C -->|Yes| D[Tier 1 fixes it]
    C -->|No| E[Escalate to tier 2]
    E --> F[Tier 2 investigates]
    F --> G{Vendor support needed}
    G -->|Yes| H[Open a vendor case]
    H --> I[Apply the fix]
    G -->|No| I
    D --> J[Ask the user to verify]
    I --> J
    J --> K{User confirms it works}
    K -->|No| E
    K -->|Yes| L[Close the ticket]
    L --> M{Major incident}
    M -->|Yes| N[Review and update knowledge base]

Ask an AI for one with this structure

Send the prompt below to ChatGPT or Claude, then paste the whole reply into the editor; the code inside is detected automatically.

prompt.txt
Draw an IT help desk ticket flowchart with Mermaid flowchart TD syntax. The user reports an issue and the service desk logs and prioritizes it. If tier 1 can resolve it, tier 1 fixes it; otherwise escalate to tier 2, which investigates. If vendor support is needed, open a vendor case, then apply the fix. Ask the user to verify: if it does not work, escalate again; if it works, close the ticket. A major incident also gets a review and a knowledge base update. Use diamonds for decisions and no parentheses in node text. Output only the mermaid code block.

FAQ

What background does a dark theme export with?

PNG export offers a filled or transparent background. For light documents, switch to a light theme before exporting.

How do I show ticket states?

A state diagram suits that better. The library has a ticket status state diagram template.

Is production incident response the same?

Not quite. The library has a separate incident response flowchart that includes mitigation and communication steps.

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Updated 2026-11-11