Flowchart

Contract approval process flowchart template

A contract approval flowchart: draft, manager review, legal review, finance review, executive approval above a threshold, signature and filing. Any objection sends the draft back. Adapt it to your approval matrix, then export PNG, SVG, Word or PowerPoint free.

No

Yes

Yes

No

Yes

No

Owner drafts the contract

Department manager reviews

Approved

Legal reviews terms

Changes requested

Finance reviews payment terms

Value above threshold

Executive approval

Prepare for signature

Both parties sign

File the contract and log it

Perform and pay per the contract

Previewed in the “Indigo” theme; you can switch themes in the editor

When to use it

Use it to write a contract management policy, to configure an approval tool, or to show new colleagues whose sign-off a contract needs. Every rejection points back to the drafter, and a value check decides whether executives are involved; most companies share this skeleton.

Make it yours

  • Put the amount in the diamond, such as "Value above 50,000".
  • Purchase and sales contracts have different reviewers; copy the chart and change the nodes for each.
  • If legal work is outsourced, rename the legal node to "Outside counsel reviews".

Mermaid code

contract-approval-flowchart.mmd
flowchart TD
    A[Owner drafts the contract] --> B[Department manager reviews]
    B --> C{Approved}
    C -->|No| A
    C -->|Yes| D[Legal reviews terms]
    D --> E{Changes requested}
    E -->|Yes| A
    E -->|No| F[Finance reviews payment terms]
    F --> G{Value above threshold}
    G -->|Yes| H[Executive approval]
    G -->|No| I[Prepare for signature]
    H --> I
    I --> J[Both parties sign]
    J --> K[File the contract and log it]
    K --> L[Perform and pay per the contract]

Ask an AI for one with this structure

Send the prompt below to ChatGPT or Claude, then paste the whole reply into the editor; the code inside is detected automatically.

prompt.txt
Draw a contract approval flowchart with Mermaid flowchart TD syntax. The owner drafts the contract and the department manager reviews it; if not approved it goes back. Legal then reviews the terms, and requested changes send it back to the drafter. With no changes, finance reviews the payment terms. If the value is above the threshold, executive approval is needed. Then prepare for signature, both parties sign, file and log the contract, and perform and pay per the contract. Use diamonds for decisions and no parentheses in node text. Output only the mermaid code block.

FAQ

Legal and finance review at the same time. How do I draw that?

Connect the manager review to both nodes and join them at the next step, which shows the two reviews running in parallel.

Is the process the same with e-signatures?

The main line is. Replace the signature steps with "Send for e-signature" and "Both parties complete signing".

Does the chart have legal effect?

No. It shows a process only. For contract terms and signing requirements, ask your legal team or a professional.

More in this category

All templates

Updated 2026-11-11