Does it work for a termination?

The later steps do. Replace the start with the company's decision and add the required notices and pay steps. Get professional advice and follow local law.

How do I draw steps in parallel?

Connect one node to several, then join them at the next step, such as F --> G, F --> H, G --> J, H --> J.

Is a hand-drawn theme suitable for a policy document?

For formal documents, switch to a classic theme such as Light. Changing the theme does not change the content.

Employee offboarding process flowchart template

Previewed in the “Paper” theme; you can switch themes in the editor

When to use it

Use it to write an offboarding policy, to build a leaver checklist, or when a manager handles a resignation for the first time. Steps run in time order from notice to closing the file, so handover, equipment, accounts and money are all covered.

Make it yours

Draw knowledge transfer, equipment return and account deactivation as three parallel lines if they happen together.
For roles with a non-compete or confidentiality agreement, add a node after approval.
Timing and pay rules follow your company policy and local employment law.

Mermaid code

employee-offboarding-flowchart.mmd

flowchart TD
    A[Employee gives notice] --> B[Conversation with the manager]
    B --> C{Employee decides to stay}
    C -->|Yes| D[Notice withdrawn]
    C -->|No| E[Manager and HR approve]
    E --> F[Confirm the last working day]
    F --> G[Knowledge transfer]
    G --> H[Return laptop and badge]
    H --> I[Deactivate accounts]
    I --> J[Settle expenses and advances]
    J --> K[Final paycheck and benefits information]
    K --> L[Exit interview]
    L --> M[Close the personnel file]

Ask an AI for one with this structure

Send the prompt below to ChatGPT or Claude, then paste the whole reply into the editor; the code inside is detected automatically.

prompt.txt

Draw an employee offboarding flowchart with Mermaid flowchart TD syntax. The employee gives notice and has a conversation with the manager. If the employee decides to stay, the notice is withdrawn. Otherwise the manager and HR approve, the last working day is confirmed, then knowledge transfer, returning the laptop and badge, deactivating accounts, settling expenses and advances, final paycheck and benefits information, the exit interview, and closing the personnel file. Use a diamond for the decision and no parentheses in node text. Output only the mermaid code block.

FAQ

Does it work for a termination?: The later steps do. Replace the start with the company's decision and add the required notices and pay steps. Get professional advice and follow local law.
How do I draw steps in parallel?: Connect one node to several, then join them at the next step, such as F --> G, F --> H, G --> J, H --> J.
Is a hand-drawn theme suitable for a policy document?: For formal documents, switch to a classic theme such as Light. Changing the theme does not change the content.

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Updated 2026-11-11